Any individual or organization that intends to hold a special event on City-owned property or public right of way within the City's corporation limit is required to submit a Special Event Permit Application to the Public Service Department at least 90 days prior to the scheduled event. Exceptions to this deadline must be approved by the City. Any public or private gathering including races, block parties, festivals, parades, performances or other group events that utilize public property or right of way will be subject to this policy and application process.

During the review of the application, the City may request a meeting with the applicant to review details of the event and make comments prior to approving or denying the request.

By submitting and signing this application, it is understood the applicant agrees to the following:

• All information provided must be complete, accurate and not misleading in any way.
• Only non-profit organizations or for-profit organizations for the benefit of a non-profit organization will be permitted to charge fees or collect money at the event.
• If the event utilizes a shelter, pavilion, municipal pool or amphitheater, a separate reservation should be made via RecDesk. Please see the Shelter Rental page or call (937) 645-7350, option #2 for more information.
• Provisions for parking, signage and restrooms for event participants will be the responsibility of the applicant.
• Trash generated by the event must be properly accounted for and any needed containers or post event trash collection to be performed by the City must be properly communicated in the application. The applicant will be responsible for any costs incurred by the City for removing trash generated by the event.
• Any signage, structures or other materials related to the event must be thoroughly removed within twenty-four (24) hours after the conclusion of the event.
• The City retains the right to reject the application if any of the following conditions exist:
  • The event will substantially disrupt the vehicular or pedestrian traffic in and around the surrounding area.
  • Adequate City staffing for the event exceeds the City's ability to provide while maintaining normal City operations.
  • Sufficient Fire and Police protections is unable to be provided to the event or the surrounding area due to the size, location or type of event.
  • The event is expected to cause a disruption of the peace or result in reduced health, safety and welfare of the public.
  • The event is held for the primary purpose to advertise a product, goods or services.
  • A conflict with another previously approved event at the same location or utilizing similar City services exists.
• Permits will be approved, approved with conditions or denied within two (2) weeks of receipt of the completed application. If a meeting is required as part of the approval process, the response will be provided within one (1) week of the meeting.
• All responses will be provided using the email address on the application. If another form of communication is preferred please indicate on the application.
• Appeals to denied applications can be submitted in writing to the City Manager for review.
• Granting of this permit does not eliminate the applicability of all other laws, federal, state and local statutes, City ordinances, rules and regulations.
• Block parties must conclude and the road must be opened by 8pm or dusk (whichever occurs first).

Fees for City Services

Any City services provided as requested by the applicant or deemed necessary by the City during the application review process, will be calculated with the intent to recoup the cost incurred by the City and an invoice will be provided to the applicant at the conclusion of the event. In some cases separate invoices may be submitted depending on which City Departments are involved. Payment is due upon receipt of the invoice(s). A deposit may be required prior to the event if the City finds it necessary to do so.

First Aid and Emergency Services

During the application review process, the City of Marysville Division of Fire will identify needs for general first aid and emergency services access for the event. The applicant will be responsible for making arrangements to adequately provide first aid and address the needs for emergency services at the date and time of the event.